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Employment Opportunities Major Gifts Manager (open) Distribution Manager (not accepting applications at this time) Assistant Box Office Manager (not accepting applications at this time) Volunteer Coordinator/Front of House Staff Supervisor (not accepting applications at this time) Assistant Volunteer Coordinator (not accepting applications at this time) |
Internships 2012 Arts Administration Internship (1 open) Development and Special Events Internship (1 open) Festival Blog Internship (application process opens April 15) Fringe Internship (1 open) Guide Management Internship (1 open) Marketing Internship (2 open) Patron Services Internship (1 open) Production Admin Internship (1 open) Programming Internship (1 open) Internships become available on a seasonal basis. Please check back in the future for available internships. |
Major Gifts Manager
The Major Gifts Manager has overall responsibility for directing our $2Million capital campaign and developing and implementing a major giving program.
Responsibilities:
Qualifications:
5—7 years of related work experience.
Proven track record and success in leading a major capital campaign and major giving program.
Compensation:
Salary and benefits commensurate with experience.
To Apply:
Please send cover letter and resume to getinfo@livearts-fringe.org with the subject line "Search Committee - Major Gifts Manager".
Position: Open
Distribution Manager
Responsibilities:
The Distribution Manager is chiefly responsible for the physical distribution of the Philadelphia Live Arts Festival and Philly Fringe’s approximately 18k Festival Guides, 5k Live Arts at a Glance mini booklets, 300 show posters, and 5k show flyers between the dates of July 25 and September 17, 2011. In addition to undertaking a portion of this distribution work personally, the Distribution Manager will need to assemble, manage, and track a volunteer distribution team. Materials can often simply be dropped at targeted locations; however there are also a series of summer-time events (PW concerts at Rittenhouse Square, First Friday in Old City, etc.) where “hand-to-hand” distribution will be required. Additional responsibilities include the distribution of A-frame signs to 5-10 venues, and working with the Community Outreach Coordinator to disseminate the above-mentioned materials to specific area campuses.
Qualifications:
Vehicle + valid drivers license
Ability to lift up to 50lbs
Friendly, out-going personality
Familiarity with the Philadelphia area
Compensation: This position pays $2,300 (before taxes). Reimbursements at a rate of $0.50 per mile - up to 1,500 miles driven, will be provided for Guide-related activities (weekly mileage logs to be presented to Marketing Director).
Position: Not accepting applications at this time.
Responsibilities:
A. Pre-Festival will assist BOM:
• Recruit, hire and train B.O. ticket sellers and other staff
• Create and track master schedule for B.O. staff work shifts
• Become familiar with Festival shows, understand discounts, codes, etc.
• Set up Box Office with assistance of Festival Administrative staff
• Learn all B.O. policies and procedures (i.e., refunds, exchanges, taking tickets off sale)
• Participate in Volunteer Training Session
• Maintain B.O. Shift Schedule
• Handle customer complaints and inquiries
• Prepare tickets for door sales and Will Call
• Break down B.O. with assistance of Administrative staff
Qualifications:
The position requires good organizational and customer relations skills. Prior box office experience preferred. Knowledge of Tessitura a plus.
The position is seasonal and starts as part time in July and gradually becomes full time in August through the Festival.
Position: Not accepting applications at this time.
Volunteer Coordinator/Front of House Staff Supervisor
Volunteer Coordinator shall be responsible for the recruitment, training, scheduling and supervision of the 2011 Festival volunteers and paid house managers for key Festival venues and for ensuring that all productions and performances in the Festival and special events related to the Festival have sufficient volunteer support. The Volunteer Coordinator is also responsible for maintaining the policies and positive front of house atmosphere required by the Festival. Volunteer Coordinator reports to the Managing Director and works closely with the Box Office Manager, Chief House Manager, Marketing, Programming, and Development staff.Responsibilities:
• Execute mailings to potential volunteers and house managers.
• Utilize Festival volunteer database for the recruitment of volunteers.
• Follow up on new potential sources of volunteers.
• Enter all new volunteer information into the Festival database upon commitment from volunteer to ensure accurate record keeping.
• Hold two (2) training sessions for volunteers of approximately two (2) hours in length which will include training in positive interaction with customers/audience/artists and knowledge of Festival policies. (Other staff members will participate in training in their respective areas).
• Be present to receive all volunteers daily at check-in at the Festival Box office and work closely with the Box Office Manager.
• Compile daily report of matters of note, important information and problems and how resolved for specified Festival staff. Collect and review all daily house manager reports for each show, including house count for each show.
• Prepare and maintain a master work schedule for all volunteers with all necessary information including, but not necessarily limited to: work schedule, venue assignment and duties. Copies of schedule shall be placed in the Festival Office, the Box Office and at any other location as requested by Festival.
• Maintain and submit all record keeping required of Volunteer Coordinator by Festival during and at the conclusion of the Festival.
• Maintain sufficient contact and communication with volunteers in order to ensure compliance with schedule and duties by the volunteers.
• Promptly and efficiently resolve all issues that arise regarding volunteers.
• Organize and carryout Volunteer thank you party post-Festival.
• Compile final report at conclusion of Festival and insure that all relevant information is entered in data base.
• Update Volunteer Coordinator Standard Operating Procedures as necessary post Festival
Qualifications:
The VC must have excellent organizational and management ability, be able to work in a fast-paced environment and have good interpersonal skills. Front of house experience preferred, but not required. Knowledge of Tessitura a plus.
The position is seasonal and begins in July on a part time basis and by mid-August becomes full time through the Festival.
Position: Not accepting applications at this time.
Assistant Volunteer Coordinator
The Assistant Volunteer Coordinator is responsible for helping the Volunteer Coordinator in the recruitment, training, scheduling and supervision of the 2011 Festival volunteers and recruitment of House Managers.Responsibilities:
• Volunteer recruitment & scheduling
• Festival Guide & flyer distribution
• Planning & conducting Volunteer & Training Sessions
• Participating in special Festival events (e.g. First Fridays)
• Volunteer check in and training during the Festival
• Assist in organizing the post-festival volunteer thank you party
• Any administrative needs as determined by the Volunteer Coordinator
Position: Not accepting applications at this time.
Our program is open to undergraduate and graduate students and other individuals who have an interest in the performing arts. Our internships are usually unpaid except in those cases (noted below) where an institution or foundation has funded an individual intern. We have developed an Internship Program that serves to reinforce and expand classroom theory and practice, and to enable participants to make informed choices about pursuing careers in the arts. The program is geared toward students enrolled in studies related to the production and administration of the performing arts. We also welcome non-students who seek to gain valuable firsthand experience in the arts in exchange for their efforts. The staff of the Live Arts Festival and Philly Fringe is comprised of experienced professionals in the areas of arts administration, programming, marketing and promotion, and development and fundraising. We are happy to partner with faculty, career placement offices, and other appropriate officials at local colleges and universities to afford students the opportunity to obtain a unique educational experience in exchange for academic credit awarded upon successful completion of the program. We offer internships in the following areas: Programming, Marketing and Promotions, Communications, Development and Fundraising, and Arts Administration. Our Managing Director oversees the program, with the assistance of our Office Administrator.
Timeframe
We conduct our Internship Program primarily between the months of May and September. Occasionally we will have a part-time internship available in the off-season. Length of internships as well as work schedule will be individualized for each intern based on the needs of our organization, the intern’s goals, and the requirements of the academic institution. Interns typically work for 20-40 hours per week, mostly during the work week of Monday through Friday, between the hours of 10am and 6pm.Application Process
We will begin accepting submissions for internship positions starting February 1. To apply, please email cover letter and resume to getinfo@livearts-fringe.org . Your cover letter must indicate which internship you are applying for. If you are applying for more than one internship, you must submit separate cover letters. Please include the title of the internship in your email subject line. We anticipate reviewing resumes in February and March and interviewing in March and April.
Arts Administration Internship
The Arts Administration Intern will work with the Managing Director and Office Administrator in performing the financial, IT, and daily office duties so that staff can achieve the Festival's mission.Responsibilities may include: obtaining visas for international artists; assisting with compliance with 501 (c) (3) requirements; assisting with financial management operations; daily entering of information into accounting software; assist with account payable, deposits, credit card, and petty cash processing; providing IT assistance with our server, website, and email; helping to maintain efficiency of computer operations; and aiding Office Administrator in managing the overall office.
Qualifications: The successful candidate will be detail oriented and organized, and able to handle multiple projects at once. Preferred candidates will have experience with QuickBooks, and academic backgrounds in Arts Administration, Business, Finance, Accounting, or IT.
Unpaid internship, available for college credit
Position: 1 open
Dates: August 9 - October 29
Hours: FT / 40 per week
Development and Special Events Internship
The Development and Special Events Intern will provide administrative support to the Development team, assisting with daily development tasks as well as the planning and execution of Festival special events such as Opening Night and the FEASTIVAL Gala.Responsibilities may include: processing and acknowledging annual fund contributions and event sponsorships using the Tessitura database; communicating in a variety of mediums to stakeholders and supporters; assisting in the planning, promotion, and staging of special events; preparing invitation mailings; tracking and processing RSVPs; assisting in the procurement of auction items; fulfilling benefits and perks for sponsors and donors; and run-of-show support at all Festival events June - September.
Qualifications: The ideal candidate will be personable, upbeat, enthusiastic, and flexible; able to work independently, but also contribute as a member of a team and receive constructive feedback; computer savvy; and a quick learner who easily adapts to changing priorities. Preferred candidates will have academic backgrounds in Marketing and Communications, English, or Arts Administration, and have a demonstrable interest in the performing arts. Valid driver's license and access to a vehicle a plus.
Unpaid internship, available for college credit
Position: 1 position open
Dates: June - September (flexible); must be available event dates, Sept 6 and 12.
Hours: Part-time / 20 hours per week
Responsibilities may include: writing and publishing items about summer events featuring Festival artists; writing and publishing feature stories about Festival artists and performances; locating and sharing video of artists' current or past performances; assisting with the production of audio slideshows or video featuring Festival artists; promoting blog posts using Festival and artist social media presences.
Qualifications: The ideal candidate will enjoy writing and reporting, and will have a strong command of grammar and style. Past experience working on student newspapers, literary magazines, or other publications is desirable; the work is more akin to journalism than marketing. Preferred candidates will have some familiarity with Philadelphia and its arts and cultural organizations, comfort with content management systems and basic HTML, and the ability to effectively use search engines and social media.
In addition to a cover letter and a resume, please submit two samples of non-academic writing, or links to clips to getinfo@livearts-fringe.org.
Unpaid internship, available for college credit.
Position: (application process opens April 15)
Dates: July through September (candidates available through the Festival are preferred)
Hours: Minimum of 15 hours per week.
Responsibilities may include: Following up with Philly Fringe artists for show information; entering Philly Fringe artist and production data into Tessitura; assisting with the proofing of the Festival Guide’s Philly Fringe section; and other administrative support as needed.
Qualifications: The successful candidate will be highly organized and detail-oriented, with great customer service and phone skills. Must have ability to work with databases. Previous Tessitura experience a plus.
Unpaid internship, available for college credit
Position: 1 open
Dates: July - September (flexible)
Hours: Part-time / 20-30 hours per week (flexible)
Responsibilities may include: managing, fact-checking, and proofreading information for the Festival Guide; recording guide information in our database; updating the Festival website with changes to artist or show details.
Qualifications: The ideal candidate will enjoy writing and have a strong command of grammar and style; be a current or former humanities major (preferably English) who has experience working on student newspapers, literary magazines, or other publications; have familiarity with using database systems, such as Microsoft Access; and be comfortable navigating websites and using search engines. Preferred candidates will have some familiarity with Philadelphia and its arts and cultural organizations.
Unpaid internship, available for college credit.
Position: 1 position open
Dates: April-June (preferred but negotiable)
Hours: Minimum of 15 hours per week.
Responsibilities may include: audience research, management of mailings, collateral distribution, ad sales, special event promotion and assistance, data entry, marketing collateral editing, public relations support, community engagement events, and more. While the Marketing Intern's time will be primarily focused on marketing and communications projects, opportunities for experience within other departments can be made available according to candidates' goals and interests.
Qualifications: The ideal candidate will have strong phone and writing skills and be an enthusiastic self-starter. Preferred candidates will have academic background or experience in marketing or performing arts.
Unpaid internship, available for college credit.
Position: 2 positions open
Dates: May-September (flexible)
Hours: Flexible. Minimum 20 preferred. Occasional weekend hours required
Responsibilities may include: Fielding ticket and membership inquiry calls; processing ticket orders; processing memberships and gifts in Tessitura database; assembling and mailing membership packets and acknowledgements; and other administrative support as needed.
Qualifications: The successful candidate will be highly organized and detail-oriented, with great customer service and phone skills. Must have ability to work with databases. Previous Box Office or Tessitura experience a plus.
PAID internship with a $2000 stipend
Position: 1 position open
Dates: May - August 24
Hours: Part-time / 20 hours per week (flexible)
Production Administration Internship
The Production Admin Intern will work with the Live Arts Festival's Technical Directors on the administrative and production needs for the 15+ Live Arts performances that take place in various venues throughout the cityResponsibilities may include: working under the supervision of the Festival's Technical Directors to coordinate rentals and scheduling of equipment; providing administrative support in the Live Arts main office; assisting with personnel needs such as scheduling, payroll paperwork, and timesheets; assiting with tracking production expenses and submitting finance records.
Qualifications: The ideal candidate will be an enthusiastic self-starter with excellent problem-solving and communication skills. Candidates will have a background in theater management and coordination with a working knowledge of both Microsoft Word and Excel. Prefer candidates with valid driver's license and access to a vehicle.
Unpaid internship, available for college credit.
Position: 1 position open
Dates: July - September
Hours: 20 (flexible)
Responsibilities may include: assisting the Programming Director with special events during the months preceding the Festival; creating show programs for Live Arts performances; coordinating housing and travel needs for out-of-town artists; assisting with Live Arts artist contracts; entering data and managing information in our Festival database; assisting with researching and coordinating logistics surrounding outdoor/site-specific Festival shows; and assisting with Festival Bar programming and logistics. The Programming Intern will also assist the Fringe Coordinator in day-to-day operations including artist communication, mass mailings, and other administrative tasks.
Qualifications: This is a grant funded position targeting 18-26 year olds. Recent college graduates preferred as the Programming Intern is required to work through the 2010 Festival. The ideal candidate will be familiar with the Philadelphia dance and theater community; experienced in events coordination; a self-starter with initiative who can work on projects independently; detail-oriented and organized; able to work in a high-stress environment; flexible and adaptable to change.
PAID internship with a $3000 stipend
Position: 1 position open
Dates: April – September (start and end date negotiable but all candidates must be able to work through Sept 18)
Hours: 560 hrs total (flexible hours, starting part-time and ending full-time)
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